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Wednesday, October 5 • 2:30pm - 3:15pm
NOT Putting the Buggy Before the Horse

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I've been asked various questions about project management and our project management practices at UNC Pembroke's Division of Information of Technology (DoIT). Which templates do you use? Which tool do you use to manage your portfolio?

The truth is, we've been on this project management journey since 2014. We currently have 3 approved project templates our team actively uses, along with our Kanban board, required kickoff meetings and lessons learned. Our tool is a portfolio stored in a simple Google sheet. We veered away from the PMBOK slightly and allowed our team to implement project management while referencing the PMBOK and networking with our sister institutions as well as other professionals for guidance along the way. We have defined our own practices based on feedback and input from the project team members, our stakeholders and our customers. We decided before choosing a tool to not put the cart before the horse and instead lead the horse to the fountain of knowledge by listening, learning the culture, practices and processes. Once we confirmed our team was ready to move forward we added new concepts and tools to our project management toolbox.

I plan to share the details of our journey along the less traveled path we decided to take to get to where we are today. I plan to discuss our communication style (with our sponsors, team, leadership team and customers), our approval process, how we use our basic meetings and templates as tools (project request template, kickoff meetings, and lessons learned meetings), and our future with the concept of progressive elaboration in mind (making necessary changes when something isn't working as originally planned).

Paving our own road is what has worked for UNCP's DoIT team. Accepting we will never be a large institution that will be staffed with a fully operational PMO, but rather a balanced matrix organization, and accepting that we need to know our team, our team culture and our processes was key to our current success. Knowing all of these key items, has allowed us to move forward in developing a roadmap for project management at UNCP that aligns our portfolio with our strategic goals and puts us in a position to tell our story and to "change lives through education."

avatar for Kindra Locklear

Kindra Locklear

IT Portfolio Coordinator, UNC Pembroke
Kindra Locklear is the IT Portfolio Coordinator for the Division of Information Technology at the University of NC at Pembroke. She received her B.A and M.P.A from UNC Pembroke. She currently resides in Pembroke, NC with her husband Jordan and their two children Justice and K... Read More →

Wednesday October 5, 2016 2:30pm - 3:15pm
North Main Hall E